One and Co

One and Co

  • Home
  • About
  • Lifestyle
  • Technology
  • Health
  • Business
  • Travel
  • Blog
  • Contact

April 1, 2021 by Marie

Event Planning & Covid: How to Have a Safe, Fun Gathering

For a long time, the covid restrictions dictated that gatherings were not allowed, but as more and more cities, states and countries start allowing things to open up again, events are slowly creeping their way back into our daily life. This of course, isn’t events to the scale and extent of big concerts and large scale weddings, but we are starting to see more business gatherings, small weddings and hybrid events that have both an in-person component along with a virtual one.

It’s not impossible to have an event in today’s environment, but it is going to be a lot harder, and there will be a lot more things to consider. The key thing is focusing on safety and making sure people can carry out the measures that will keep everyone safe. Whether you’re planning a small business summit or planning a themed birthday party, remember to create a solid plan and stick to it. What does it take to plan a safe and successful event in the time of covid? Here are the key things you need to consider.

Start With The Numbers

The number of people that you’re going to have in attendance will have a lot of bearing on how the event will be structured. First, be clear on what your state’s maximum attendance is. That number should guide you in every other decision you’re going to make in this process. If the limit is 50 people, create your guest/attendant list with that number in mind. Don’t make the mistake of inviting a lot of people above the limit with the expectation of cancellations. Assume that everyone is going to say yes and work with that.

Location and Setting

Now that you know how many people are going to be at the event, it’s time to deal with the next critical thing, where your event is going to be held and what the setting is going to be. The worst thing in this pandemic is being in an enclosed space, so remember the key is open space, big rooms or even open air if need be. If there’s a lot of space, social distancing becomes easier, and people have room to move around freely without feeling restricted.

You can also have an event that’s a mix between indoor and outdoor. Companies like American Pavillion offer large tent rentals which can allow you to have your event on a large clearing of land, with a big tent so that there’s still an indoor component. This allows you to have a lot of space, but still shelter that isn’t a walled-in room. That is the perfect way to create a balance and to also cover your basis on keeping people safe. For people who are hosting a business conference or summit, there are ways to make sure that people can attend and still be safe. One thing you can do is spread everyone out, and instead of having many people at one table, you can have one person per table.

Attendant Awareness

Whoever is going to attend your event has to know what the restrictions are in advance so that they are prepared. The last thing you want to do is brief your guests when they get there. When you invite them, give them a list of all the requirements from the social distancing, to how things will be set up and what will be expected of them. This gives them a chance to plan accordingly and also for you to know that you have guests who are fully aware. Guests want to know that you as the event organizer care about their safety. When we brief them beforehand, we show that we care and give them the peace of mind to have a good time.

Meeting Points

The one thing that will make an event complicated is food and refreshments. Points where people gather are going to be potential areas where people can come in contact. Luckily reducing the numbers of attendants will help spread people out, and when it comes to how people eat and drink, having a wait staff who can serve people while they stay in one place can help, instead of a buffet. Also making sure people wear their masks anytime they are away from their tables will also reduce the chance of potential issues.

There are still ways to have a great event even if things are a little different to what we’re used to. When it comes to event decor, many online florists offer same day delivery when it comes to fresh flowers and plants. The success of your event is really down to how well you plan it, and looking ahead to some of the issues that might arise, and following through with all the restrictions and requirements. Remember there is still the option of having a mix between online and in-person to cater to different people and to keep things like numbers manageable.

About Marie

One and Co is owned by Maria Smith. She is an interior designer with a love for DIY, budgeting and everything home-related. You don't have to be a professional to have an awesomely designed home.

Archives

  • March 2023
  • February 2023
  • January 2023
  • December 2022
  • November 2022
  • October 2022
  • September 2022
  • August 2022
  • July 2022
  • June 2022
  • May 2022
  • April 2022
  • March 2022
  • February 2022
  • January 2022
  • December 2021
  • November 2021
  • October 2021
  • September 2021
  • August 2021
  • July 2021
  • June 2021
  • May 2021
  • April 2021
  • March 2021
  • February 2021
  • January 2021
  • December 2020
  • November 2020
  • October 2020
  • September 2020
  • August 2020
  • July 2020
  • June 2020
  • May 2020
  • April 2020
  • March 2020
  • February 2020
  • January 2020
  • December 2019
  • November 2019
  • October 2019
  • September 2019
  • August 2019
  • July 2019
  • June 2019
  • May 2019
  • April 2019
  • March 2019
  • February 2019
  • January 2019
  • December 2018
  • November 2018
  • October 2018
  • September 2018
  • August 2018
  • July 2018
  • June 2018
  • May 2018
  • April 2018
  • March 2018
  • February 2018
  • January 2018

NEWSLETTER

Follow Us Online

  • Facebook
  • Instagram
  • Twitter

Recent Post

  • Dividing Retirement Benefits After Dissolving a Marriage
  • 3 Things to Consider When Choosing a Space for Your Medical Practice
  • 3 Ways To Adjust Your Lifestyle When Planning A Wedding
  • 3 More Ways to Make Your Household Eco-Friendly
  • 10 ways to improve your stress levels

Facebook

One and Co
  • Home
  • About
  • Lifestyle
  • Technology
  • Health
  • Business
  • Travel
  • Blog
  • Contact

Copyright © 2018 ·one and co